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FAQs from the Exam Management

Registration and submission of your thesis

Submission by email:

The registration form must be completed in full, signed and sent as a PDF file to the Exam Management Office as a single copy by email. Please include your thesis advisor in CC. Your advisor’s signature can be sent in digital form. After your registration hasbeen processed, you will receive confirmation of your registration by email.

Submission by regular mail:

As in the past, please send us the registration in triplicate by regular mail. You will then receive confirmation of your registration by regular mail as well.

The thesis is to be sent as a PDF, with a signed declaration, by email (pruefungen.wirtschaft (at) hs-mainz.de).

Please name the file as follows:Last name_First name_Student number_Bachelorarbeit or Masterarbeit (bachelor’s or master’s thesis), for example: Max_Smith_123456_Bachelorthesis

Please include your advisor in the distribution list, if everything can be sent by mail.

If the amount of data (includinginternet sourcesand anyattachments) is too large to be sent by email, please let us know in sufficient time before your submission deadline.

We will then send you an upload link to the university cloud, Seafile. After we have downloaded your work and verified that the deadline has been met, you will receive confirmation of submission by email.

Your examiner will receive a link to the location of your work upon upload.

Subsequent submission of a printedversion is not required by the Exam Management Office. It is possible that your advisor may request that you submit a printedversion of your paper.

Final Transcript Documents

No. In all cases, upon completion of your studies or upon submission of your last academic achievement, please fill out the application for your bachelor’s/master’s degree transcript (Zeugnis). Depending on the degree program, you will need to specify which courses from the elective areas should be included and displayed on the transcript.

You can find the form on the homepage under: https://www.hs-mainz.de/en/academics/services/school-of-business/exam-management/downloads/

Once you have created the application for the transcript and all evaluations have been received, the transcript will be created and forwarded for signature and certification.
You will be notified when the transcript is ready.
Due to the corona pandemic, there are no scheduled office hours to personally issue transcripts, so we offer to send them by certified mail.
Upon notification, you will receive a form to use for having your transcript documents mailed to you.

Internship paper

For Business Administration Part-Time (dual/on-the-job):

Please send a PDF of your internship paper to the Exam Management Office and CC your advisor.
Make sure that the declaration is signed and saved.
You will receive confirmation of the submission by email after it has been processed and downloaded from the system.

For Business Administration Full-Time:

Please send a PDF of your internship paper to the Exam Management Office and CC your advisor.
Make sure that the declaration is signed and saved.

Scan in and attach the references (Zeugnis) and verification of your internships.
The same applies to the recognition form, which you can find in the download section of the Exam Management Office’s homepage: https://www.hs-mainz.de/en/academics/services/school-of-business/exam-management/downloads/
Complete the recognition form with your personal information and specify the period of time and the company in the table.
You will receive confirmation of the submission by email after it has been processed and downloaded from the system.

Inability to take exams

You may send your scanned-in doctor’s note (Krankmeldung) by email to ensure compliance with the deadline. (Email: pruefungen.wirtschaft (at) hs-mainz.de). The original must be submitted by regular mail right away. Please note the requirements of the university as to what the doctor’s note must include.

You can find the form for the inability to take exams and more information under the following link: https://www.hs-mainz.de/en/academics/services/school-of-business/exam-management/exams/

Exam-related appeals

The signed appeal, stating the grounds for the appeal, can be sent by email to comply with the deadline. (Email: pruefungen.wirtschaft (at) hs-mainz.de). The original must be submitted by regular mail right away. Please note the requirements for and information about the appeal procedure under the following link: https://www.hs-mainz.de/en/academics/services/school-of-business/exam-management/exams/

Information from the Examination Board

Exams

The respective dates of the exam registration periods (both full-time and part-time) can be found in the School of Business calendar online.

Full-time degree programs

Students in full-time degree programs can generally withdraw five business days before the exam period exclusively on HIP if they do not wish to take the exam.

Part-time degree programs

Students in part-time degree programs can generally withdraw five working days before each exam exclusively on HIP if they do not wish to take the exam.

The days from Monday to Friday are considered business days. Saturday, Sunday and public holidays are not considered business days.

The following are excluded from the possibility to withdraw:

  1. Retakes, since according to Section 14, Paragraph 2 of the General Exam Regulations (APO), the retake must take place in the following semester.
  2. Options and compulsory elective subjects that were taken onHIP and were thus subject to mandatory registration for the exam.
  3. Courses that have to be taken due to missed deadlines, under Section 21, Paragraph 4, Sentence 2 of the General Exam Regulations (APO).

On the HIP portal, under Exam Management (Prüfungsverwaltung) go to View Exam Registration/Withdrawal (Prüfungsan-/abmeldeansicht).
Here you select the exams you would like to register for and confirm your transaction by entering an iTAN.
You must immediately verify that the transaction has been carried out.
To do so, use the following functions:

  • Information on registered exams (Info über angemeldete Prüfungen)
  • Information on withdrawn exams (Info über abgemeldete Prüfungen)

You can also withdraw from a first-timeregistration here within the applicable deadlines. This also requires entry of an iTAN.

The following are excluded from the possibility to withdraw:

  1. Retakes, since according to Section 14, Paragraph 2 of the General Exam Regulations (APO), the retake must take place in the following semester.
  2. Options and compulsory elective subjects that were taken onHIP and were thus subject to mandatory registration for the exam.
  3. Courses that have to be taken due to missed deadlines, under Section 21, Paragraph 4, Sentence 2 of the General Exam Regulations (APO).

If you have completed registrations, exit the View Exam Registration/Withdrawal (Prüfungsan-/abmeldeansicht) and go to the function Information on registered exams (Info über angemeldete Prüfungen).

If any mandatory registrations were done for you, please go to the function Information on registered exams (Info über angemeldete Prüfungen).

IMPORTANT:
Check that everything is correct and save your registration status as a PDF (print to PDF)under Information on registered exams (Info über angemeldete Prüfungen)

If there are any problems with electronic registration or withdrawal, you must submit a notification to the Exam Management Office before the withdrawal deadline.

The latest version of the exam schedule for full-time degree programs can be found on the homepage of the Exam Management Office. Please note that the schedule is subject to change.

You can find the exam schedule for part-time degree programs on HIP.

Exams

Additional Information on Exams.

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Examination Board

Informationen on the Examination Board and resolutions of the Examination Board.

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Downloads

Forms, applications and documents

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